Free AI Governance Guide · AI audit for SMBs
Shadow AI: govern AI without slowing it down
What employees send to ChatGPT, Copilot and Gemini, personal information at risk, AI token costs: the AI Governance Guide gives you the benchmarks, the AI governance audit applies them to your organization, at its scale.
Inside the guide
- Shadow AI figures in Canada, and why leadership underestimates them
- Quebec’s Law 25: what changes when personal information goes to an assistant
- AI token economics for finance leaders: up to a 100-fold price gap between two models
- Six documented levers to cut your AI bill
- A 10-question self-assessment checklist
Shadow AI, in 80 seconds
AI is already at work in your organization.Often without you.
The problem
Three blind spots the audit brings to light
What goes into assistants
Contracts, client lists and code pasted into ChatGPT to save time, often from a personal account the organization cannot see.
The bill that drifts
Per-seat subscriptions, APIs, forgotten trials: AI spend scatters, and the same task costs 10 or 100 times more depending on the model.
Privacy law in the background
Personal information shared with an assistant hosted outside Quebec may require a privacy impact assessment under Law 25. You first need to know it happened.
The offer
The AI usage audit, sized to your organization
A Spartadoc specialist reviews your situation with you and delivers a written report. The scope of the audit follows the size of your organization: not a six-month engagement, but findings and next steps.
- 1
Inventory
The AI assistants and tools in use, the accounts (company or personal), the subscriptions.
- 2
Interviews
With the teams that use them: which tasks, which data, which habits.
- 3
Costs
Invoices and token consumption, and the levers that reduce it.
- 4
Written report
Risks in order of priority under privacy law, possible savings, and a draft AI acceptable use policy.
Pilot program: for ongoing monitoring of AI assistant use, we are opening a pilot program, on request, to organizations that have completed the audit.
Frequently asked questions
Is this employee surveillance?
No. The audit looks at tools, accounts, practices and costs, not at each person’s conversations. It also recommends informing employees of any monitoring measure.
How much does the audit cost?
The price depends on the size of your organization. We give it to you during the 20-minute call, before any commitment.
We have not officially adopted any AI tool.
That is the most common case, and exactly what shadow AI is: the tools are there, without rules or oversight.
What happens to what I enter in this form?
Your answers are hosted in Canada and used to send you the guide and to prepare a possible conversation. No marketing emails without your consent.
Start with the benchmarks.
The free AI Governance Guide first, then the audit if you see the value.
Govern AI without slowing it down